What is the staff lottery?

The Trust has established a lottery which is available to all staff on the payroll of the South West Yorkshire Partnership NHS Foundation Trust as well as members of the public. The lottery provides both the chance for people to win substantial cash prizes and to raise money for the Trust’s charity.

How much will it cost?

Each chance costs £1 per month. People may purchase up to a maximum of 10 chances each month. The cost of each chance must be paid to the promoter of the lottery before any person is given any right in respect of membership of the lottery.

The Charity Committee may vary the entry fee at any time provided that they notify lottery members in advance.

How much can I win?

The main prize is £500 and then smaller prizes will also be available.

In the event of less than 700 chances being sold each month, the Charity Committee reserves the right to amend the prizes accordingly.

How many chances do I get?

People can buy up to 10 chances each month. The more chances you have the higher the chance you are to win a prize. If you want to increase or reduce the number of chances you purchase each month contact payroll.

Who can enter the lottery?


No prize shall be paid or delivered to any person other than the person to whom the winning number was allocated.

How do I play the lottery?

It could not be easier. Just apply. Once payroll have received your deduction form, everything is taken care of. You will then be entered into the lottery each month.

When can I join?

You can join the lottery at any time. Your entry into the lottery will be activated by submitting an online form.

I’m new to the Trust, can I join?

Yes. All staff employed by South West Yorkshire Partnership NHS Foundation Trust can join at any time even if you are new. Joining forms are available online or you can pick one up at your induction.

Why has the Trust started a lottery?

A staff lottery is a great way to raise some much needed charitable funds for the Trust’s charity. There is a track record of a successful lottery run by the Trust as well as those already run by other organisations.

If I win how will I receive the money?

Successful staff will be paid their winnings by cheque.

When is the money deducted from my salary?

£1 for each chance will be deducted from your payslip each month.

Will I be taxed on the winnings?

Staff will not be taxed on any prize money. Prize money is received by cheque and is not paid into your monthly salary.

What are my chances of winning?

The chances of winning depend on the number of tickets sold, but if estimates are correct then approximately 1 in 370 for each ticket v 1 in 30,000,000 for national lottery.

When do the draws take place?

Each monthly draw will be held in the first week after pay day.

Who makes the draw?

A representative, or representatives, of the Charity Committee will undertake each draw with an additional independent witness.

How is the draw made?

At each draw, the appropriate number of winning numbers will be drawn and allocated as the prizes available in order of prize value.

What if a prize isn’t claimed?

If any prize remains unclaimed for a period of six months after it is drawn, and all reasonable attempts have been made to locate the winner, the prize will be deemed void. The prize will then be redrawn at the first suitable draw after the six-month period has expired.

How do I find out if I’ve won?

All winners will be notified via email.

How does the lottery help the Trust?

Half of the proceeds from the lottery each month goes towards the Trust’s charity and will be used by the Trust’s charity for the enhancement of service users’ lives.

What amount of money will go to Charitable Funds?

Half the money collected from the staff lottery goes to the charity and half goes on prizes.

If I win can I donate the winnings to EyUp!?

Absolutely and the charity would welcome the donation, but just by entering the lottery you are helping the charity and therefore service users and carers across the Trust.

How do I leave the lottery?

You need to write to payroll at: Payroll Department, Kendray Hospital, Doncaster Road, Barnsley. S70 3RD to tell them you want to stop playing the lottery. Withdrawal from the lottery will be by one month’s written notification, or on ceasing to be employed by the Trust. Members must have paid the full amount due in any month to be eligible for that month’s draw. Where any member ceases to participate in the lottery and has not paid the full amount due in any month then such amounts paid will be reimbursed by the employer’s payroll arrangements.

What happens if I’ve not paid?

If any subscription is not received on the date the draw falls, the individual will not be entered into the draw until subscription recommences. The onus will be on each individual member of staff to ensure that his or her subscriptions are paid by the date due. If he or she receives no pay for one week or month, or insufficient pay to cover the subscription due, he or she must ensure that the amount of the subscription or the balance thereof is paid in cash to the promoter by the date when the subscription falls due.

If any subscription is not received the promoter will take, at the earliest opportunity, such steps as are reasonably practical in all the circumstances to inform the relevant member that a subscription has not been received.

Can I collect the winnings on behalf of a colleague?

No. Prizes will not be paid or delivered to any person other than the person to whom the winning number was allocated.

Is the lottery legal?

Yes. It is only a small scale lottery, fulfils the conditions for a small society lottery and is administered under the terms of the Gambling Act 2005.

Small society lotteries governed by the Gambling Act must ensure that at least 20% of the proceeds of the lottery are applied to a purpose for which the society is conducted. Each individual lottery will not exceed £20,000 in proceeds and total proceeds for a calendar year will not exceed £250,000 in aggregate. The charity is not undertaking any other lotteries in conjunction with this lottery. As per the small society lottery rules the maximum prize of any draw will not exceed £25,000.

In the event of a dispute regarding the interpretation of the Lottery Rules or conduct of the draw the decision of the Charity Committee shall be final.

How is the lottery managed?

The conduct of the lottery is regulated by the Charity Committee.

Who is in charge of picking the number?

A random number machine, which works on similar principal to national lottery machine, will pull out the winning number.

Can I opt out at anytime?

Yes. Just let payroll know in writing and send to: Payroll Department, Kendray Hospital, Doncaster Road, Barnsley. S70 3RD.

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