Existing staff

The Trust is committed to keeping staff at all levels informed, involved and able to influence the development of the organisation and its services. We have various ways of doing this including a comprehensive intranet (internal website). Staff can view the Trust intranet. As well as accessing information via the intranet staff can also access some systems from home including the following:


The Trust’s Webmail system is designed to be accessed from any computer with an internet connection and Internet Explorer installed that is not on the NHS network. Please be aware that the NHS code of connection, network security and patient confidentiality rules still apply when connected to webmail.  Access to Webmail is only available to Trust with a Trust email account and who have been given authorisation by their manager and completed an IT authorisation form. Please speak to your line manager or the IT team for advice.


E-rostering systems provide the tools for managers to efficiently manage their service provision and staffs’ working time. It allows you to help manage your own work and leave.  HealthRoster, our e-rostering system comes with an employee online facility.  You are given a username and password for this part of the e-rostering system, which allows you to:

  • request a day off, view your published rosters and see when colleagues are working
  • view your annual leave taken, planned, requested and request further annual leave.
  • view your electronic time sheet before it is sent to payroll, check your mandatory training and contact details.

All e-rostering users, both substantive and bank staff, can access the employee online system from home and on their smartphone. The e-rostering team have documents to explain how to access the system from home and how to use the system properly:

If you have forgotten your employee online password or receive the message “your account has been suspended; please contact the system administrator” then please reset your password using the ‘forgotten password’ link on the login page.

For further issues please contact your unit e-rostering team or if you are bank staff, please contact the bank office. More information about e-rostering is available on our intranet.


Existing staff

Trust staff can access e-learning from outside the NHS or from another location such as home (known as remote access). You can then access your e-learning via the remote access login from any PC or tablet with internet access.

Working with the Trust

If you are not directly employed by the Trust (on secondment, contractor, volunteer, student, work in a joint team etc) but would like to access e-learning courses read the guide to know how to access, enrol and play the courses available. More information about e-learning is available on the Trust’s intranet.


The Trust’s e-expenses system (EASY) can now be accessed from home or from non-Trust sites. This means that staff based in council buildings can now access the system from their workplace. If you have forgotten your e-expenses username, password or security word, please contact the IT service desk on 01226 644040.  If you have any other queries regarding e-expenses please visit the e-expenses home page, which includes system guides and video demonstrations.

Fleet management

If you’ve leased a car through the Trust, here’s where you can find out of hours contact numbers if you have had an accident, need glass replacement, breakdown/recovery or tyre replacement.

Insurance company Phone number Policy number Glass replacement
Zurich Municipal 0800 0261789 HTS-03NB15- 0023 National Windscreens: 0800 998 1305


Leasing company Phone number Breakdown Tyres
Alphabet (GB) Limited 03700 120 301 0870 5050 100 Kwik Fit:  0800 222 111
Arnold Clark Vehicle Management 0141 471 3435 0141 332 2622 Kwik Fit:  0800 222 111
Automotive Leasing Ltd 0344 4935473 0844 493 7656 ATS, National Tyres, Fleet Tyre Network via driver helpline 0120 2628728 or Service Line 0344 4935473
Lex Autolease 03448 240705 xtn 7266 0800 246001 Kwik Fit:  0800 222 111
Lookers PLC 01423 853000 03300 122393 Kwik Fit:  0800 222 111
VWFS (UK) Limited 0330 100 8908 0844 2091 962 ATS:  0844  2091 962

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