Sharing your health records
All the information about the care and treatment we provide you is held on a care record. Your care record is stored electronically on a secure system. Healthcare staff will only use this information to make sure you get the right care and support you need. Staff will make sure this information stays confidential and is kept safe.
We want to make sure that whether you are visiting a GP, attending hospital, or being seen by a health professional in the community, that everyone knows the care you need and how you want to be treated. To help us all work together we want to share the information we have so they can continue to support you with the best care and treatment. We call this a ‘shared care record’.
This means everyone who provides your care will have the information they need, when they need it. We will all use the same information to make sure you get the best health and care services we can provide. This means:
- You get the right treatment for your mental and physical health
- Everyone has the same information they need to treat you
- You do not have to repeat your story.
Your health record will only be shared with services that provide you with care or treatment, and on a need to know basis. You can ask that some of your information is made ‘private’. This means it will not be seen by others on your ‘shared care record’.
Consenting to share your care record
In mid-July 2020, we wrote to everyone who has used our services at the Trust.
We asked every person receiving a letter to read the information in the letter about consenting to share their health records, and send back the consent form included in the letter. Within the letter we also included an addressed envelope for returning the consent form (this is a FREEPOST address and no stamp is needed).
Although we provide services in Barnsley, Calderdale, Kirklees and Wakefield, this letter may have been addressed as from Barnsley. This is because our health records team are based at Kendray Hospital in Barnsley.
If you need any more information, please talk to your health care worker at the Trust. Please do not call the health records team.
You can also find out more by reading our “Sharing your care record – a guide for people that use our services” leaflet.
Frequently asked questions
We understand that you may have lots of questions about this, and have made a document containing a list of frequently asked questions to help answer some of these:
Please remember you can always talk to your healthcare professional at the Trust to find out more also.
Changes to sharing of health records due to coronavirus
In the current emergency it has become even more important to share information across health and care organisations.
During the coronavirus pandemic, health and care professionals outside of the Trust will be able to access your Trust health and care record if providing you with coronavirus-related care. This includes GPs, hospital staff and community nurses.
This has happened due to national changes in regulations. Find out more:
- UK Government website: Coronavirus (COVID-19): notification to organisations to share information
- NHSX website: How data is supporting the Covid-19 response
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