Our publication scheme

What is a publication scheme? documents for publication South West Yorkshire Partnership NHS Foundation Trust

This Publication Scheme is a complete guide to the information routinely published by South West Yorkshire Partnership NHS Foundation Trust. It is a description of the information about our Trust that we make publicly available. We will review the Scheme at regular intervals and monitor how it is operating.

It is important to us that this Scheme meets your needs and we have designed it to be a route map so that you can find information about us easily. Under Section 19 of the Freedom of Information Act 2000, the Trust has a legal duty to adopt and maintain a Publication Scheme for the publication of South West Yorkshire Partnership NHS Foundation Trust information. The purpose of the Act is to promote greater openness by public authorities (of which our Trust is one).

The Publication Scheme will help you to find all the information that the Trust publishes. The Freedom of Information Act does not change the right of service users to the protection of their confidentiality in accordance with Article 8 of the Human Rights Convention, the Data Protection Act and at common law. Maintaining the legal right to confidentiality continues to be an important commitment on our part.

To help with this, we have appointed someone who is called a Caldicott Guardian, who has the responsibility to ensure the protection of service user confidentiality throughout the Trust in accordance with legal rights.

In South West Yorkshire Partnership NHS Foundation Trust, our Caldicott Guardian is:
Tim Breedon
Director of nursing, clinical governance and safety
Ouchthorpe Lane

Freedom of information requests

The Freedom of Information Act (2000) requires every NHS organisation to have a Publication Scheme. These schemes let the public know what information each NHS organisation publishes.

This includes plans, management arrangements, performance, inspection reports, policies and procedures and the minutes of key meetings.

We will endeavour to make as much information as possible available directly via this site, however as we continue to build our Publication Scheme, some content will be supplied on request.

Below you will find links to the relevant areas of our website which contain this information. Where links are not provided you can submit a Freedom of Information request. Should you make a request for information which falls within the scope of the Publication Scheme we will advise you to refer back to the Publication Scheme in the first instance. Information held by our Trust which falls outside of our Publication Scheme will be subject to the standard Freedom of Information timescales and we will aim to supply this information within 20 working days.  

Information management

Information falling into the Classes will be retained in line with the South West Yorkshire Partnership NHS Foundation Trust’s retention and disposal schedules, which comply with the Records management: NHS code of practice: Parts 1 and 2 (April 2006) and Public Record Office Guidance.

Information not required for the business purposes of the Trust is stored at the Trust as a place of deposit approved by the Lord Chancellor for the purpose of holding public records.

Who we are and what we do

Visit our why we’re here page to see how our Trust fits into the NHS structure.

South West Yorkshire Partnership Trust consists of community, mental health and learning disability services to the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide some medium secure (forensic) services to the whole of Yorkshire and the Humber.

Please note we are not an acute hospital and some requests relating to services outside our remit will be directed back to the requester.

If you are aware your request relates to an acute hospital, please see local acute hospitals below:

Mid Yorkshire Hospitals NHS Trust

Calderdale and Huddersfield NHS Foundation Trust

Barnsley Hospital NHS Foundation Trust

You can also see our CQC reports here.

What we spend and how we spend it

Some of the information is detailed in our annual report and these can be found by following the link. Other financial information is also available.

Organisational information, structures, locations and contacts

Visit our Trust Board to view our Corporate Board and to view our Trusts public minutes and meetings. Please also see our Council Board.

The services we offer

Please follow the link to access the variety of services our Trust has to offer.

Recovery Colleges

The Trust provides recovery colleges for individuals to access. Please follow the link to find more information.

Access to information

The Freedom of Information Act recognises that as a member of the public, you have the right to know how public services such as the NHS are organised and run, how much they cost and how you can make complaints if you need to. You have the right to know which services are being provided, the targets that are being set, the standards of services that are expected and the results achieved.

In addition to accessing the information identified in this Publication Scheme, you are entitled to request other information about the trust.

We are obliged to respond to requests about the information we hold that is recorded in any form. The rights to request and access this information are subject to some exemptions which the Trust has to take into consideration before deciding what information can be released.

Please follow the link to view FOI exemptions as detailed by the Information Commissioner’s Office (ICO).

It may not always be possible to provide some or all of the information you request, and we will explain the reasons why not if this happens.

If you are looking for information that is not available in this scheme, please contact us using the information below:

Customer Services
Fieldhead Hospital
Ouchthorpe Lane
or email foi@swyt.nhs.uk.

Under the Data Protection Act 1998, you are also entitled to access your clinical records or any other personal information held about you and you can contact the Subject Access Requests at the Trust to do this (contact details below).

Health Records Department
The Dales
Calderdale Royal Hospital
Huddersfield Road

Health Records Department
Priestley Unit
Dewsbury & District Hospital
Halifax Road
WF13 4HS

Health Records Department
Folly Hall Mills
St Thomas Road

Health Records Department
Information Services
Oaks Unit
Kendray Hospital
Doncaster Road
S70 3RD
Please note that if you have been treated in the WAKEFIELD area you will need to return your form to the BARNSLEY health records office.


Any questions, comments or complaints about this Scheme should be sent in writing to:
Ruth Foxcroft
Customer Services Manager
Fieldhead Hospital
Ouchthorpe Lane
or by email to foi@swyt.nhs.uk.


Please see below any useful policies and procedures that may assist you.

FOI policy and procedure

How to access your medical records

Confidentiality leaflet

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